Tour management

You can see your current reservations and past tours in Tour management. You can edit tours and cancel reservations.

By clicking on the -button, you can show or hide the detailed view.

Filter by tours:

First of all, you can filter the vehicles by location (). You can also search for journeys using the search function.

Create new tours:

To create a new tour, click on the -button. A detailed description of how to create a new tour can be found here.

Edit reservation:

Once you have selected a tour, you can edit it via . 

Edit user account assignment:

Click on to edit the user account assignment. Here you can enter a corresponding user account or the cost center of the corresponding tour.

Copy reservation:

If you drive a trip more than once, you can copy a selected trip by clicking on . The create tour window then opens with the data already entered. Now you only need to adjust the time and you have saved yourself the other details.

Cancel tour:

If a tour is no longer required, you can cancel your tour using the -button. The entire tour will then be deleted, including for all participants.

Leave tour:

If you are a participant in a tour but no longer wish to take part, you can cancel the tour via .

If you are entered as the driver of the tour, the tour remains and another participant becomes the driver; if you are the last participant of the tour and click on cancel, the tour is canceled. 

Drive Check-In:

30 minutes before the tour starts, you can check into the tour using the -button.

Submit damage report:

Damage to a vehicle can happen to anyone. To enter this, you can click on the -button. The damage report will then open.

End the tour:

To end a tour, click on the -button. You can find a detailed description in the chapter End tour.

Assigned vehicles:

To see which vehicles are assigned to the booking, click on the -button. A list of the corresponding vehicles will then be displayed.

History:

The -button shows you at which point in time which steps of the tour have taken place.

Car rental management:

The -button takes you to the car rental management.

Delegated processes:

To change the status of a tour retrospectively, select the corresponding tour and then click on the -button. In the window that then opens, you will see the drivers entered for the tour and can change the status by clicking on the -button. 

Before you do this, please check in advance whether this vehicle is actually eligible for a status change.

The following status changes are possible:

Invalid

Overdue

Return Overdue 

Checked in

Confirmed